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INFORMATION MANAGEMENT AND REGISTRY

ACEO: Leota Pelenato Paulo    Email: l.paulo@mjca.gov.ws

Objective:

To provide effective and efficient information management services to the Judiciary, Ministry and Stakeholders.

CORE FUNCTIONS:

  1. Records Management
    • To manage, monitor and maintain the integrity of information stored in the strong room
    • To manage preservation and conservation of information
    • To manage the flow of incoming and outgoing correspondence (mails)
    • Ensure all information received are properly filed away to their respective files
    • Ensure updated both Manual and Electronic file Indexes (databases)
    • Ensure staff compliance with policies and procedures
  2. Digitization
    • To digitise all court records and stored into the approved Electronic System (Docsvault System)
    • Ensure the accuracy of information stored electronically
  3. Phonographic & Transcribing
    • To record and transcribe all Court Proceedings and Decisions 
      • LTC – Court of first instance
      • LTA (Leave to Appeal)
      • COA (LTC Court of Appeal)
    • Ensure accurate information is effectively recorded and correctly transcribed
    • Ensure Transcripts are made available within the approved timeframe
  4. Registration Services
    • Ensure efficient and effective registration services is provided to the Court and stakeholders
    • Thorough check to be conducted for all documents brought before the Court to ensure integrity of information
    • Ensure compliance with policies and procedures (both customers and Registry Officers)
    • Ensure updated databases are in place and available at all times
    • Ensure all documents are properly filed away

About MJCA

Ministry of Justice, Courts and Administration

Mulinuu, Samoa

P.O. Box 49

info@mjca.gov.ws

Upolu Numbers:

  • phone : (685) 22671 - 74
  • Fax : (685) 21050

Savaii Numbers:

  • Phone : (685) 53514
  • Fax : (685) 53513
Please address all correspondences to the Chief Executive Officer / Registrar of the Courts.


© 2016 Ministry of Justice and Courts Administration. All rights reserved.